In any organization, the management of assets is critical for its smooth functioning.
This includes managing the return of assets issued to employees who have left the organization, be it lateral movers or those who have resigned or terminated.
The process of asset return should be clearly defined and strictly enforced to ensure that all enterprise-issued assets are accounted for.
In this article, we will discuss the best practices for managing the return of assets and the procedures that should be followed to ensure that there are no slippages.
- List all the assets that are issued to employees when they join the organization, such as laptops, mobile phones, ID cards, etc.
- Maintain a record of all the assets issued to each employee and keep it up to date.
- Ensure that every employee is aware of the company’s asset return policy and understands the consequences of failing to return any assets issued to them.
- When an employee leaves the organization, send them an asset return checklist outlining all the assets that need to be returned, including their condition and any accessories that were provided with them.
- If an employee fails to return any assets, send them a reminder notice, and follow up with them regularly until all assets are returned.
- Conduct regular audits to ensure that all assets are accounted for, and any missing assets are identified and addressed promptly.
- Maintain a separate register for missing assets, and investigate the reasons for their disappearance.
In conclusion, managing the return of assets issued to employees is crucial for any organization, and it should be treated with the utmost seriousness.
It is essential to have a clearly defined policy and a set of procedures to ensure that all assets are accounted for when an employee leaves the organization.
Whether it is an automated or manual process, there should be no slippages, and any missing assets should be addressed promptly.
By following the best practices and checklists outlined above, organizations can manage the return of assets effectively, reduce the risk of loss, and safeguard their resources.